1. Your personal data – what is it?
Personal data relates to a living individual who can be identified from that data. Identification can be by the information alone or in conjunction with any other information in the data controller’s possession or likely to come into such possession. The processing of personal data is governed by the General Data Protection Regulation (the “GDPR”).
2. Who are we?
City Church (Great Grimsby & NE Lincolnshire) is a registered charity & registered company, and is the data controller (contact details below). This means it decides how your personal data is processed and for what purposes.
3. How do we process your personal data?
City Church (Great Grimsby & NE Lincolnshire) complies with its obligations under the “GDPR” by keeping personal data up to date; by storing and destroying it securely; by not collecting or retaining excessive amounts of data; by protecting personal data from loss, misuse, unauthorised access and disclosure and by ensuring that appropriate technical measures are in place to protect personal data.
We use your personal data for the following purposes: -
•To enable us to provide a service for the benefit of the public in accordance with our Memorandum & Articles of Association.
•To administer membership records& provide pastoral carein accordance with Safeguarding protocols
•To fundraise and promote the interests of the charity.•To manage our employees and volunteers.
•To manage conflicts of interest.•To maintain our own accounts and records (including the processing of gift aid applications).
•To inform you of news, events, activities and services running at City Church.
4. What is the legal basis for processing your personal data?
•Explicit consent of the data subject so that we can keep you informed about news, events, activities and services and process your gift aid donations.
•Processing is necessary for carrying out obligations under employment, social security, safeguarding regulations or legislation pertaining to our charity and company registrations.
5. Sharing your personal data
Your personal data will be treated as strictly confidential and will only be shared with other members of the church in order to carry out a service to other church members or for purposes connected with the church. We will only share your data with third parties with your consent.
6. How long do we keep your personal data?
Generally we will delete your data if you are no longer engagedin, or with,the activities of City Church.Specifically, we retain gift aid declarationsand associatedpaperwork for up to 6 years after the calendar year to which they relate; and registers (infant dedications, baptisms, marriages and funerals) permanently.If you are employed by City Church we will retain records in accordance with employment legislation and ifsafeguarding issues have been raised we will also keep your data in accordance with legislation.
7. Your rights and your personal data
Unless subject to an exemption under the GDPR, you have the following rights with respect to your personal data: -
•The right to request a copy of your personal data which City Church (Great Grimsby & NE Lincolnshire) holds about you;
•The right to request that City Church (Great Grimsby & NE Lincolnshire) corrects any personal data if it is found to be inaccurate or out of date;
•The right to request your personal data is erased where it is no longer necessary for City Church (Great Grimsby & NE Lincolnshire) to retain such data;
•The right to withdraw your consent to the processing at any time
•The right to request that the data controller provide the data subject with his/her personal data and where possible, to transmit that data directly to another data controller, (known as the right to data portability), (where applicable) [Only applies where theprocessing is based on consent or is necessary for the performance of a contract with the data subject]
•The right, where there is a dispute in relation to the accuracy or processing of your personal data, to request a restriction is placed on further processing;
•The right to object to the processing of personal data, (where applicable) [Only applies where processing is based on legitimate interests (or the performance of a task in the public interest/exercise of official authority); direct marketing and processing for the purposes of scientific/historical research and statistics]
•The right to lodge a complaint with the Information Commissioners Office.
8. Further processing
If we wish to use your personal data for a new purpose, not covered by this Data Protection Notice, then we will provide you with a new notice explaining this new use prior to commencing the processing and setting out the relevant purposes and processing conditions. Where and whenever necessary, we will seek your prior consent to the new processing.
9. Contact Details
To exercise all relevant rights, queries or complaints, please in the first instance contact
City Church (Great Grimsby & NE Lincolnshire) office at:
251-259 Freeman Street,
Grimsby, NE Lincs, DN32 9DW